You do not need to organize your whole supply room at once. Start with one shelf, one cabinet, or your most commonly used supplies.
Use one simple pattern and stick to it.
Recommended format: Area / Shelf / Bin
Supply Closet / Shelf 1 / Bin ASupply Closet / Shelf 2 / Bin BExam Room 1 / Cabinet APPE Closet / Rack 1Lab Area / Drawer 2Cleaning Closet / Shelf 1The location field is flexible, so your team can label locations the same way they already talk about them.
Do not start with the entire closet. Start with the supplies your team looks for most often.
Use Receive when adding supplies into StockHaven.
For each item, enter the item name, barcode or SKU, quantity, location, and price/value if known.
Item: Nitrile Gloves - Medium
Barcode/SKU: GLV-M
Location: Supply Closet / Shelf 1 / Bin B
Quantity: 8
Price: $12.99
Use Move when supplies are relocated.
Move Face Masks from Supply Closet / Shelf 3 to Exam Room 2 / Cabinet A.
Use Issue when supplies are used, removed, or taken out of stock.
Issue 2 boxes of Nitrile Gloves - Medium when they are pulled for daily use.
Use reports to answer:
Use the backup/export option regularly, especially after setting up a new supply closet or making major inventory changes.